Our Bylaws

LEWISVILLE SADDLE CLUB BY-LAWS

Article I: Name and Purpose

Article II: Membership

Article III: Dues

Article IV: Directors and Officers

Article V: Duties of Officers and Directors

Article VI: Disbursement and Audit

Article VII: Meetings

Article VIII: Quorum

Article IX: Amendments

Article X: Summation

NAME ARTICLE I: AND PURPOSE

Section l. The name of this association shall be the Lewisville Saddle Club. Our purpose is to create, encourage, promote, and extend interest in good horses and to develop good horsemanship. Also, to promote good will and cooperation of similar clubs in various communities throughout the state. The colors of this club shall be blue and white. The insignia shall be a portrait of a horse head in a horseshoe.

ARTICLE II: MEMBERSHIP

Section l. Membership will be by invitation. An application shall be submitted to the Board of Directors and at the next stated Quarterly Meeting will be presented along with their recommendations to the club members for acceptance or rejection by secret ballot. Upon acceptance, applicant shall be required to read the by laws of this club and agree to abide by all rules and regulations set forth therein. An applicant who has been approved by the Board of Directors and voted in by the members shall remain on a 90-day probation. During this probation period, the applicant shall be permitted to participate in all club activities except the right to invite other new applicants.

Section 2. Membership in this association entitles one to all the rights and privileges for which this body is organized, including the privileges of the floor, right to vote on all questions, and the right to hold office. Voting privileges are granted only to those in the Intermediate Age Group and over.

Section 3. Members who create a new household will not be required to pay an initiation fee, however, they will be required to file an application and commence paying dues within six months after creating said household.

Section 4. Any horse to be used in club events is subject to the approval of the directors.

Section 5. To be eligible for membership, each family must own at least one horse.

Section 6. Any person under 18 years of age will not be allowed to ride at any club playday without their parent or designated guardian present.

ARTICLE III: DUES

Section 1.(a) Initial fee shall be twenty-five dollars ($25.00) per family, with monthly dues of seven dollars and eight cents ($7.08) payable at the time of acceptance. (New membership total cost, $32.08)

(b) A family shall be defined as mother, father, and all unmarried children living as one household. In the event a person leaves his/her immediate family, either by marriage, divorce, or for any reason creates a new household, he/she shall file a new application (waiving initiation fee) within six months, and commence paying dues.

(c) The membership dues shall be payable on or before the first of each month. In the event a member is as much as three (3) months in arrears with his dues, he will automatically be dropped from the active files. He can be reinstated to full membership upon approval of a majority of the Board of Directors and payment of all back dues or a new initiation fee.

ARTICLE IV: DIRECTORS AND OFFICERS

Section 1.(a) The government of the association, the direction of it’s work, and the control of it’s property shall be vested in the Executive Committee and a Board of Directors consisting of six (6) members. Three (3) directors shall be elected to serve for a period of two (2) years; the following year, those three (3) directors will be holdovers to serve with the three (3) new directors elected for the next two years. Thereafter all directors will be elected for a two (2) year period.

(b) The immediate past President shall automatically become and ex-officio member of the Board of Directors for a period of one (1) year.

Section 2.(a) The officers of the association shall be: president, first vice-president, second vice-president, secretary, treasurer, assistant secretary, and reporter.

(b) A nominating committee to secure a slate of officers for the club will be appointed by the out-going president, no later than October 1^st. This slate will be presented to the club for their approval at the quarterly meeting in November. Nominations may also be made from the floor at this meeting. Officers for the following year will be elected at this time, and the new officers will be installed at the annual Christmas Party, and will take over the affairs of the club for one (1) year commencing January 1^st.

ARTICLE V: DUTIES OF OFFICERS AND DIRECTORS

Section 1. The general supervision and direction of the affairs of the association shall be vested in the Board of Directors and the Executive Committee and they shall audit all bills against the association, and may fill any and all vacancies which may occur among the officers and directors. Should any Board member miss three (3) consecutive meetings without approval of the other Board members, this member shall be replaced.

Section 2. The president shall preside at all general meetings, all Board meetings, and all Executive Committee meetings of the association, and he shall perform all duties incident to this office. The president shall have the power to appoint such committees as he may deem necessary. The first vice-president shall act for the president in his absence. The second vice-president shall act in the absence of both the president and the first vice-president.

Section 3.(a) The duties of the secretary shall be to keep a record of all meetings of the association. He/she shall report annually to the association the proceedings of the Directors and Executive Committee, and upon all affairs of the association. He/she shall have custody of all papers and property of this association and shall deliver all records to her/his successor within ten (10) days after the new Board takes office.

(b) The duties of the treasurer shall be to have charge and custody of all funds and pay out same on order of the Board of Directors or the Executive Committee. He/she shall also prepare an annual financial statement. He/she shall have custody of all books of this association and shall deliver all funds and records of same to her/his successor within then (10) days after the new Board takes office.

Section 4. The Board of Directors shall serve as a Trial Board to enforce the rules and regulations herein set forth. They shall have the power to suspend any member whose conduct is such as to be prejudicial to the best interests of the association.

ARTICLE VI: DISBURSEMENT AND AUDIT

Section 1. Disbursement of the funds of the association shall be made only with the approval of the Board of Directors and/or the Executive Committee, and shall be by check signed by the Treasurer and countersigned by the President.

Section 2. Accounts of the association shall be audited annually, authorized and approved by the Board of Directors and Executive Committee, and such report shall be submitted to the incoming Board for approval at the first Directors meeting of the new fiscal year.

ARTICLE VII: MEETINGS

Section 1. Meetings of the association may be held at such place and time as may be designated by the Board of Directors and/or the Executive Committee. Any matter which is to be presented to the membership at large may be done through the president or any member of good standing. However, quarterly membership meetings shall be held the first Monday night of February, May, August, and November.

ARTICLE VIII: QUORUM

Section 1. The quorum of this association at any regular meeting shall consist of members present. A quorum for the Board of Directors and Executive Committee at any meeting shall consist of a majority thereof.

ARTICLE IX: AMENDMENTS

Section 1. This constitution may be altered or amended at any regular meeting of the association by a two-thirds (2/3) vote of the members present, provided the copy of such amendment shall have been filed with the secretary at least fifteen (15) days before such meeting and that the secretary shall transmit such proposed amendment to each member at least ten (10) days before such meeting.

ARTICLE X: SUMMATION

Section 1. The proceedings of the association shall be governed by, and conducted according to the latest edition of the Robert’s Manual of Parliamentary Rules.

This Constitution and By-Laws approved this 30^th day of July 1976.